March 22, 2015 business meeting minutes.
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Officer reports
Seneschal: Our missing equipment is still missing. Many of our serving pieces are included in this list. Please check your equipment to verify whether any of it belongs to the Shire.
Webminister: We’ve added some event planning resources to our website. We will be adding our event bid sheet and autocrat handbook sheets to the page. There is also a password protected page that keeps track of past site fees, budgets, actual end numbers, menus, etc. Believe it or not, search engines and facebook are our top 2 referrals for our website, followed by eastkingdom.org. We are looking at creating a local model release database and will probably end up getting volunteered for doing it at a higher level.
Youth: Deputy needs to be warranted. We have a sample Youth box to paw through. There are multiple versions of stained glass construction for different age levels. Games, catapults, and others are still in the
Herald: The Kickstarter book on Japanese heraldry that we backed last year has arrived.
Exchequer: We have money.
MoL: Crown Tournament is 5/2 on Long Island. The local group is looking at creating a block of hotel rooms. It will be our first event where MoDs can be made.
Dance: Dance Practices got a little wiggy over the winter, but they’ve been happening. Black Rose Ball was lovely. Walpurgisnacht is on for the first weekend of May. Walpurgisnacht is just continuous dancing, gaming, and eating. There are cabins for sleeping. There will also be dancing at Carolingian Investiture on 4/4. Dance Practice on 4/7 will be at WPI.
MoAS: Please attend CRAFT fiber day at Camelot in March. Workshop at Perronnelle’s next Friday.
Chronicler: Working on a new Milestone. If you have something you would like to write up as an article – event reports, research, resources – please do so.
Royalty: We had a great time at Gulf Wars. It was Pennsic weather. The East won the Diamond Tournament. The Kingdom is looking at acquiring some storage space down there, which will empower many more people to come.
Events
Embroidery Event: 45 people attended. We made money.
Hafla (3/7@Bolton): The February weather and other things created a series of challenges that impacted the event. Only 37 people were in attendance. We had a loss of $210.
Carolingian Investiture (4/4 @ German Club in Walpole): Many Quintavians are showing up as the Scottish Barbarians from across the way.
Cooking Schola (4/25@Clinton Church) is canceled.
Sommer Draw (6/13@Bergental): Bergental has invited us to cook the dayboard as a fundraiser. It’s a new site with more space for us to cook, so we may be expanding dining options to match.
St. John Baptiste (6/20@YMCA camp in Oxford): Site Walk when the snow melts. Aleksei and Eleanor will be running the feast. We can still setup Friday evening.
K&Q Equestrian (8/22@Hazel Grove, Groton): Perronnelle can no longer make it, so Rosina is looking for help. We have verbal confirmation of the date, however we are still limited by the same stuff that applied last year. We are still welcome to come setup on Friday night. We will be using a ticket raffle to fundraise by raffling off lunches cooked by local artisans. The plan is to start selling tickets at Carolingian Investiture. They will be lunches for four. The site is planning on getting a second permanent portapotty which will hopefully be in a useful location.
Non-SCA:
Cabella’s in Hudson is opening this week. It’s your one-stop shopping place for hunting, camping, and camoflauge. Stop by and check out the archery range.
The Shakespeare Club of Grafton will be celebrating the Bard’s birthday in garb on 4/27. http://graftonshakespeare.org/