Business Meeting Minutes – April 17 – The Shire of Quintavia

Here are the minutes from yesterday’s Shire business meeting.

Officer reports

Seneschal:

Please submit your quarterly reports.
Looking for deputies.
Made some updates to the Autocrat’s Handbook, mostly relating to the new NMS changes.

Chatelaine:

The Kingdom needs Newcomer Tokens. They can be anything. It is certainly nicer to have something with some sort of fastener (even if it’s just a safety pin). It’s also nice to have space for the Royalty’s initials to be added to them.

Herald:

Finally ran heraldic workshop at WPI. The group was smaller than previous years but they were very enthusiastic.
Helped a few folks design and conflict-check heraldry.
It is no longer the Herald’s responsibility to submit the paperwork, so be sure to submit your paperwork if you have it!

Exchequer:

MoL:

Someone misfiled their reauthorization at Birka, but that has been taken care of.

Dance:

We had the WPI Spring Ball on Friday. We had about 20 people, including newbies. It did run for the full time interval.
We also had dance practice at WPI this month and it was well attended.
Walpurgisnacht is coming up.
May Practice is at Camelot as usual.

Archery:

Practice this afternoon in Stow. Practice Sunday 4/24 in the morning at Lochleven Spring Practice at Camelot. All are welcome.
Archery Repair Workshop at 1:00 on Sunday 4/24 at Lochleven Spring Practice at Camelot. All are welcome.

Chronicler:

Been busy.
Aleksei and Murdoch are planning on switching roles in order to redistribute the workload.
If anyone else is interested in becoming Chronicler, let Matthias know.

Chamberlain:

Lochleven:

Lochleven Spring Practice is at Camelot April 23-24. Y’all come by. Saturday is oriented toward heavy list. Sunday is oriented toward Archery, Fencing, and Thrown Weapons. A&S both days.
Edward Grey is looking to host an armor workshop. Bug him if interested.

Old business

Coronation:

I would like to thank the entire Shire for pulling together. Special thanks to Colin and Maggie who have strange notions about what constituted a “date night”.
We had 666 attendees. Could be a record. 67 children and 67 NMS.
We had $11,180 total income. We’re still double checking the profit numbers.
Perronnelle covered pickup for the rental company. Paul Rents is wonderful and we should use them again.
We have ideas for how to use the site again in the future. They loved us.

Scribal Schola:

King’s and Queens Archery and Thrown Weapon Championships:

And possibly Curia.
Matthias will be handling the contract and site payment.
Elvira and Eleanor Le Brun will be running dayboard.
Brokk will be managing the Thrown Weapons range on behalf of the Champions.
Archery and Thrown Weapons will both be on the main field.
We’d like to rent some portapotties for the main field, especially an ADA-compliant one.
Matthias has volunteered to help with parking.

Sommer Draw:

Matthias will follow up with Elvira to double check that she is running their dayboard.
Dayboard will be a donation only fundraiser.
We will be appointing new Defenders based on the outcome of the tournaments, so encourage Shire folk to attend.

K&Q Equestrian:

Simply Allegorical:

Battle of Five Armies:

Preliminary event bid submitted.
We discussed comps, fees, and site. We have decided that all children will be free.
We need an archery marshal to check the ranges for suitability.
Aleksei is interested in Kitchener and Feast Chef.
Teresa is interested in running gate.

New Business

Simona is looking at hosting an SCA flea market next spring, possibly at the Higgins.

NEXT MEETING: Sunday, May 15, 12pm, at Camelot Cohousing

Business Meeting Minutes – April 17