12th of April 2015 Business Meeting Minutes
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Officer reports
Seneschal: New Carolingian Baron/Baroness interested in forming closer relationship with Quintavia. Working on K&Q Equestrian event, lunch raffle, menu for SJB and Sommer Draw. Can do Shire encampment at Sommer Draw, or come for the day and help with day board.
Exchequer: We have money. Year end report has finally been accepted. Next report due in two weeks.
Youth: Report submitted, not much going on. Still assembling kits to bring to Sommer Draw.
Webminister: Picture clarification: Events are public, so model release forms are needed only if there is a reasonable expectation of privacy (guild meetings, etc.) Snow melting – can finally do site check for SJB, want to get info on web ASAP. If any officer wants to add info about their thing to the web site, let us know and send us the info. 4/20, scheduled overnight maintenance for EK server for a memory upgrade.
Chronicler: Published Second Winter Milestone. Will publish April Waypost. Used Serif PagePlus instead of Word. It has limitations in the free version. Full version costs about $100. Will continue to evaluate before recommending purchase or not.
MoL: Now Kingdom Deputy MoL! Taking on Elena as deputy, will train to replace when term is up in August.
Herald: Nothing new. Archery: Still a little snow on the lawn, but once it’s gone practice can resume.
Fencing: Practices happening. Working on helping heavy fighters give fencing a try. Donovan selected for MoD elevation.
Knight Marshal: No paperwork! Hosting regional for Bergental next month. Practices happening. Monthly youth fighting happening – youth are outnumbering the grown-ups!
Dance: Pondering “dance practice from hell” for all the strange ones we never get to do – maybe at a regional event. Run at MEMEC which has lots of space.
Old business
Still looking for 4-5 boxes of missing stuff. We need to find it – if not found by June we will need to buy replacements, and will need to put into Exchequer’s report since the value is over $500.
Sommer Draw, June 12-14: New site. We’re serving lunch. Come camp with us or day trip and help.
SJB: Doing walk-through soon, since snow is finally melting – try for May 1? Need menu from Eleanor and Aleksei. Working on contacting Fergus Redmead re: brewing competition. Want to get bardic stuff going too. Rosina will be teaching a singing class.
K&Q Equestrian: Sign contract and get insurance by end of month. Elena will cook food for staff and royals.
New Business
Proposal for Bardic event, Oct 17. Wants to run @Camelot, but the church in Bolton would work much better for an event like this. Andreiko and Rosina will get more specifics.
Proposal for Webminister’s Schola. Quintavia is a good central location. Concern over conflict in classes, but could run a single track of classes to avoid that. Maybe add a partial Chronicler track, since many topics are common to both positions.
Calligraphy event? Happy 30th anniversary of Quintavia! January 1985 Next meeting May 17, noon, @MEMEC.