Meeting Minutes

March 2004

Shire of Quintavia
Business meeting
March 9 of the year 2004 of the Common Era

Attendance

Damien ben Ephraim
Sofia Gretttasdottir
Agnes de Calais
Anton LeFlamme d’ Saint Aubin
Roland McPherson
Harold Orn
Mistress Elisheva
Eleanor le Brun
Isabel of Rosley
Alan of Rosley
Christina Landswalker of Penrose
THL Lloyd of Penrose
Antonio DiRenzo
Dhanwanti of Varanasi

Officer Reports

Seneschal:
• Several families will be joining the Shire in the coming months; there are potential active members that are moving into the area.
• The Shire has purchased the material for new tablecloths. Isabel, Sofia and Eleanor sewed ten new green tablecloths that are available for the Shire to use.
• The term of the Minister of Lists is up, the office is now open.
• Wavier forms for January have been sent off. There are none for February.
• We are preparing for the Boy Scout demo, which will take place after the Revel on Sunday the 14th. Plans are to drive up to Hudson after the Revel. The Boy Scouts have offered to make a donation to the Shire.
• Contact has been made at Becker College about the use of their gym for the regional fighter practice. If we are not associated with the college, we will have to pay for security during the event. However, if we are sponsored by the Medieval Studies Group at the college we won’t have to pay for security. Sofia has taken courses there; she will follow up on the possibility of our being sponsored.

Exchequer:
• Lloyd of Penrose has resigned. He’s turned in all relevant paperwork in excellent order, and has divested himself of the accoutrements of the office. Agnes will be taking over the position, and Roland will help Agnes get started with the books. Lloyd and Christiana have been promoted, and will be reassigned to Anchorage, Alaska. We wish them the best of fortune in their new assignments.
• We will need an Autocrat for Boredom War. The license for us to use the Lincoln Stoddard Army Reserve Center is going to be good until November. Arrangements are being made to contact the site administrator to extend our use of the facility.

Knight Marshal:
• We are still searching for a site for fighter practice; Lord Anton is negotiating with a person for the site. It is an artist facility, perhaps we can also run Arts and Sciences shows there?
• Work is progressing on the loaner suits of armor. Some minor pieces are still needed; a list and budget will be submitted to the new Exchequer.
• A suggestion was made by more than one person that the armor should be signed out to any individual using it, and be required to be returned. Holding the persons license was suggested to prevent the suits from disappearing.
• A fighting format for Pennsic has been issued; please contact the Knight Marshall for details.
• We are still looking for a site for the Regional Fighter Practice. See the Seneschal’s report above.

Marshal of Fence:
• Practices are still taking place on Fridays and Sundays. We have been seeing 4-8 fencers on a regular basis at Friday practice.
• The punch tester is still being worked on, one piece is still needed.

Marshal of Siege Weapons:
• There are many activities planned for siege weapons
• Lord Harold Orn is still getting the paperwork for official certification as Siege Marshall. He has submitted his first report to Lord Grayowlf the Goner, Siege Engineer General of the East Kingdom, as requested.
• There are plans for at lest one siege engine training class during Boredom War. If possible, the siege engines will be in operation during the battles of the day.
• We are also planning to have a tabletop siege event of some sort, on the Saturday of the Boredom War event.
• There are many positions available in the use of Siege Engines, age or gender is not a factor. There are combat positions and non-combatant positions available, as well as children’s’ activities. Contact Lord Harold Orn, Quintavia Marshall of Siege Weapons, for details.

Arts and Sciences:
• Lady Eleanor le Brun attended Bergantal’s Nova Schola.
• She is working on the kits for the Queen’s Day.
• She will be attending Hiram Schola and will be going to Northern Heights as a judge.
• The Quintavia Queen’s Box is to be presented on April 10th, contact Lady Eleanor le Brun if there are any additions to be made.

Chatelaine:
• Various notification emails have been sent out.
• The new tablecloths have been added to the Shire property.

Minister of Youth (Acting):
• Nothing to report

Web minister:
• Some updates have been made to the site, the February notes are up on the site.

Chronicler:
• All monthly reports have been submitted. Images with appropriate model releases have been submitted to go along with the monthly reports.

New business:
• The East Kingdom Academy of Rapier will be June 25-26. The menu is already set up, and we will try to be as close to the estimated number as possible. Volunteers for the day board do not need to pay for admittance. We will receive 75% of the profits as Quintavia is putting up the money for the day board.
• The March Revel is Sunday the14th from 1:00 to 4:00.
• Volunteers will go to the Boy Scout demo afterwards.
• Edits to the guidelines are done, and posted.
• Eleanor moves and Alan seconds a motion to accept the guidelines. The motion is passed.
• Quintavia now has a Bardic Guild. Brigit, Rosa, Meadhbgh and Danwanti are participating. The name will be the Quintavian Bardic Collegium. The group is still working on a device. Currently, meetings are at Lady Rosa’s house once a month.
• Dhanwanti of Varanasi has submitted a letter of intent to become the new Web mistress.
• We are looking for donations of wood for the Boredom War. A permit will be obtained from the Oxford Fire department. Sofia says she has some if someone will pick it up.
• For the Boredom War, the various officials will go to the site to map out where activities will take place.
• The article for the Pikestaff about the Boredom War will be updated with the necessary changes.
• There are open positions for the Boredom War. They include:
o Troll
o Sign maker
o Kitchen help
o Prize making
o Judges for the Bardic competition. (If any royals are in attendance, they will judge the competition).
o Tiki Torch guardian
o Children’s Activities co-coordinator.